EA - Need a Clean Slate - How to Start Fresh with Business Systems

Need a Clean Slate? How to Start Fresh with Business Systems

Are you facing troubles in your business and you feel like it’s too late to make the necessary changes? Or maybe your business is doing fine, but you have hit a plateau and can’t reach the higher levels of success that you desire? Regardless of your current situation, you need to consider how your current business systems are contributing to the growth and success of your company.

You can dream big and hope for great things in the future. But nothing will change unless you implement systems that impact your daily, weekly, monthly, and annual business practices. It’s time to evaluate what is working and what needs to be corrected. Then this information can be used to help you implement the business systems that will increase the opportunities in the future.

Starting Fresh or Adjusting Current Business Systems?

Analyze your current business systems to determine where you are starting. Can you identify practices that are helping your company grow? Where are the areas that are just cutting into your profit margins? Sometimes, current systems can be adjusted so that you can tweak the ongoing practices to leverage higher results in the future. Other times, it is best to scratch your current practices so that you can start fresh with a new system.

You need to have a clear picture in your mind of where you are going and what you would like to create. At the same time, you also need to determine the options that are available to leverage what is already working. If you know that certain activities or tasks always bring in more customers and sales, then spend more of your time, efforts, and resources on those things. On the other hand, don’t be afraid to walk away from long-time systems that aren’t providing the same results you received in the past.

Business Systems that Need to be Evaluated

Here are some key points that should be evaluated and reworked to help you achieve better results in the future:

  • Clean Your Workspace: The comfort and appearance of your office and workspace have an effect on your productivity throughout the day. Have you created a space that gives you the inspiration and motivation to do the work that needs to be completed? Don’t let your office become the dumping ground for everything that doesn’t have a place in the building. Remember that physical clutter results in mental clutter, which can distract you from the tasks that will help your company grow. Prioritize the space where you are working, where your employees are spending their work hours, and digital systems as well. For example, you should have business systems in place with digital folders where files are stored so that you can find them when you need them. A clean work environment means you will avoid precious work hours digging for paperwork or items when you need them.
  • Reset Your Mindset: It is important to understand that your mindset creates the foundation of your business success. If you are caught in negative thoughts and dialogue, then it will have an impact on your daily actions… which affect long-term results. Spend time reading business books, listening to mindset podcasts, and investing in training that boosts your intellectual thinking. A little bit of mindset effort can have a significant impact on the results that are possible in the future.
  • Create a New Vision: You don’t need to wait for the start of the New Year to create an upgraded vision for your company. If you want to change your results, then you need to know where you are heading. Creating a vision for your business will help you in moving in the direction that you desire. Setting this intention and sharing the vision with your team can help everyone work together in a way that will maximize the progress and success that is possible. Dream big, then start acting on the smaller tasks that will turn those dreams into reality. Not only do you need to identify the goals for your company, but it is also smart to focus on “goal planning” that outlines the action plan needed to achieve those goals.
  • Honor the Business Cycles: Another thing to consider is that it is natural to have ups and downs in your business efforts. Most industries have slow seasons and busy seasons. During the busy times of the year, your focus is turned to the immediate tasks that are required to keep up with the current demand. Don’t overload yourself with things that aren’t essential for your present needs. When things start to slow down, the timing might be right to invest in new business systems that will leverage your success for the future. Recognize the way these cycles work for your company so that you can find the best times to work on changes that are needed.
  • Don’t Be Afraid to Say “No”: Agreeing to every opportunity that comes along could be detrimental to your progress. As you identify your new business vision and goals, this information can be used to help you identify the areas where you should be saying “no” to various opportunities and people. If your schedule is filled with many obligations and tasks that don’t contribute to your business growth, then your time will be wasted on low priority tasks. Give yourself the opportunity to create a clean slate by letting go of the things that aren’t serving your or your business.
  • Marketing Efforts: One of your highest priorities should be focused on the acquisition of new customers. When you are running a business, new customers will generate the cash flow and network that support the growth of your company. But marketing can encompass many channels, sometimes making it feel overwhelming. Consider your industry, where your target customers are spending the time, and the best way to use your marketing budget to connect with the right people. It can be smart to implement tools such as Facebook marketing, building an email list, and Paid Search Marketing.
  • Filing and Paper Systems: Do you find that your desk is buried in stacks of paperwork? Too much paperwork is not only bad for the environment, but it can also have a negative impact on your productivity. Consider how much time you are spending on paperwork management, then look for systems that will help to cut down on the papers that are moving through your office. Going paperless might be the perfect clean slate to reduce your time commitment and stress levels. A variety of tools can be used if you are ready to go paperless, such as expense trackers, accounting software, task management tools, online contract systems, calendar, and time tracking systems, and more.
  • Leverage Automation When Possible: There is no reason to spend your time on manual tasks when technology is available to automate some of these things on your to-do lists. Software programs can be used to automatically handle things that previously took hours a week to complete. For example, using the right accounting and bookkeeping software means that you don’t have to track every transaction that moves through your company manually. Instead, you can let the software oversee most of the tracking and calculations. These platforms are powerful because they free up your time to work on business efforts that are most effective to help with the growth of your company.
  • Outsource Essential Services: Finally, don’t overlook the leverage that can be gained by outsourcing services that are needed. You don’t have to do everything on your own. You can find opportunities to get top-notch help at affordable prices. Using outside help minimizes the tasks that are on your to-do list each week. Plus, your business systems can be improved when you are using the knowledge and expertise of these professionals to apply better business systems for your company. Why reinvent the wheel when an outsourced team has already found the best practices to apply in your industry? You can outsource accounting, bookkeeping, office cleaning, marketing, legal paperwork, and more.

Being Open to Change

One of the best skills you can have as a business owner is being open and ready to embrace change at the right time. If you are willing to make adjustments along the way, then you can shape your company for incredible growth in the future.

There are times when these changes result in a massive overhaul of business systems so that you can overcome poor habits and improve the things that matter. Other times, small adjustments can have a significant impact on the results that you are achieving.

Is it time to change your accounting and bookkeeping systems? We are here to assist. Our team specializes in small business accounting, and we’d like to support your business systems and goals. You are welcome to reach out to us at Easier Accounting to learn more about the financial services that are available. Our expertise is in services for startups and small businesses. Call for more information: (888) 620-0770.

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