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Need a Clean Slate? How to Start Fresh with Business Systems

Are you facing troubles in your business and you feel like it’s too late to make the necessary changes? Or maybe your business is doing fine, but you have hit a plateau and can’t reach the higher levels of success that you desire? Regardless of your current situation, you need to consider how your current business systems are contributing to the growth and success of your company.

You can dream big and hope for great things in the future. But nothing will change unless you implement systems that impact your daily, weekly, monthly, and annual business practices. It’s time to evaluate what is working and what needs to be corrected. Then this information can be used to help you implement the business systems that will increase the opportunities in the future.

Starting Fresh or Adjusting Current Business Systems?

Analyze your current business systems to determine where you are starting. Can you identify practices that are helping your company grow? Where are the areas that are just cutting into your profit margins? Sometimes, current systems can be adjusted so that you can tweak the ongoing practices to leverage higher results in the future. Other times, it is best to scratch your current practices so that you can start fresh with a new system.

You need to have a clear picture in your mind of where you are going and what you would like to create. At the same time, you also need to determine the options that are available to leverage what is already working. If you know that certain activities or tasks always bring in more customers and sales, then spend more of your time, efforts, and resources on those things. On the other hand, don’t be afraid to walk away from long-time systems that aren’t providing the same results you received in the past.

Business Systems that Need to be Evaluated

Here are some key points that should be evaluated and reworked to help you achieve better results in the future:

  • Clean Your Workspace: The comfort and appearance of your office and workspace have an effect on your productivity throughout the day. Have you created a space that gives you the inspiration and motivation to do the work that needs to be completed? Don’t let your office become the dumping ground for everything that doesn’t have a place in the building. Remember that physical clutter results in mental clutter, which can distract you from the tasks that will help your company grow. Prioritize the space where you are working, where your employees are spending their work hours, and digital systems as well. For example, you should have business systems in place with digital folders where files are stored so that you can find them when you need them. A clean work environment means you will avoid precious work hours digging for paperwork or items when you need them.
  • Reset Your Mindset: It is important to understand that your mindset creates the foundation of your business success. If you are caught in negative thoughts and dialogue, then it will have an impact on your daily actions… which affect long-term results. Spend time reading business books, listening to mindset podcasts, and investing in training that boosts your intellectual thinking. A little bit of mindset effort can have a significant impact on the results that are possible in the future.
  • Create a New Vision: You don’t need to wait for the start of the New Year to create an upgraded vision for your company. If you want to change your results, then you need to know where you are heading. Creating a vision for your business will help you in moving in the direction that you desire. Setting this intention and sharing the vision with your team can help everyone work together in a way that will maximize the progress and success that is possible. Dream big, then start acting on the smaller tasks that will turn those dreams into reality. Not only do you need to identify the goals for your company, but it is also smart to focus on “goal planning” that outlines the action plan needed to achieve those goals.
  • Honor the Business Cycles: Another thing to consider is that it is natural to have ups and downs in your business efforts. Most industries have slow seasons and busy seasons. During the busy times of the year, your focus is turned to the immediate tasks that are required to keep up with the current demand. Don’t overload yourself with things that aren’t essential for your present needs. When things start to slow down, the timing might be right to invest in new business systems that will leverage your success for the future. Recognize the way these cycles work for your company so that you can find the best times to work on changes that are needed.
  • Don’t Be Afraid to Say “No”: Agreeing to every opportunity that comes along could be detrimental to your progress. As you identify your new business vision and goals, this information can be used to help you identify the areas where you should be saying “no” to various opportunities and people. If your schedule is filled with many obligations and tasks that don’t contribute to your business growth, then your time will be wasted on low priority tasks. Give yourself the opportunity to create a clean slate by letting go of the things that aren’t serving your or your business.
  • Marketing Efforts: One of your highest priorities should be focused on the acquisition of new customers. When you are running a business, new customers will generate the cash flow and network that support the growth of your company. But marketing can encompass many channels, sometimes making it feel overwhelming. Consider your industry, where your target customers are spending the time, and the best way to use your marketing budget to connect with the right people. It can be smart to implement tools such as Facebook marketing, building an email list, and Paid Search Marketing.
  • Filing and Paper Systems: Do you find that your desk is buried in stacks of paperwork? Too much paperwork is not only bad for the environment, but it can also have a negative impact on your productivity. Consider how much time you are spending on paperwork management, then look for systems that will help to cut down on the papers that are moving through your office. Going paperless might be the perfect clean slate to reduce your time commitment and stress levels. A variety of tools can be used if you are ready to go paperless, such as expense trackers, accounting software, task management tools, online contract systems, calendar, and time tracking systems, and more.
  • Leverage Automation When Possible: There is no reason to spend your time on manual tasks when technology is available to automate some of these things on your to-do lists. Software programs can be used to automatically handle things that previously took hours a week to complete. For example, using the right accounting and bookkeeping software means that you don’t have to track every transaction that moves through your company manually. Instead, you can let the software oversee most of the tracking and calculations. These platforms are powerful because they free up your time to work on business efforts that are most effective to help with the growth of your company.
  • Outsource Essential Services: Finally, don’t overlook the leverage that can be gained by outsourcing services that are needed. You don’t have to do everything on your own. You can find opportunities to get top-notch help at affordable prices. Using outside help minimizes the tasks that are on your to-do list each week. Plus, your business systems can be improved when you are using the knowledge and expertise of these professionals to apply better business systems for your company. Why reinvent the wheel when an outsourced team has already found the best practices to apply in your industry? You can outsource accounting, bookkeeping, office cleaning, marketing, legal paperwork, and more.

Being Open to Change

One of the best skills you can have as a business owner is being open and ready to embrace change at the right time. If you are willing to make adjustments along the way, then you can shape your company for incredible growth in the future.

There are times when these changes result in a massive overhaul of business systems so that you can overcome poor habits and improve the things that matter. Other times, small adjustments can have a significant impact on the results that you are achieving.

Is it time to change your accounting and bookkeeping systems? We are here to assist. Our team specializes in small business accounting, and we’d like to support your business systems and goals. You are welcome to reach out to us at Easier Accounting to learn more about the financial services that are available. Our expertise is in services for startups and small businesses. Call for more information: (888) 620-0770.

How to Choose the Right Accounting Software for Your Startup

We live in a digital world, which means that your small business is going to get left behind if you are still tracking expenses with pen and paper. If you don’t already have a good accounting software program, then it might be time to implement these changes so that you can boost your reporting and tracking.

Overcoming the Overwhelm and Indecisiveness

A search for “accounting software” on Google will uncover a seemingly endless list of possibilities that might be used for your company. One common problem is that small business owners start reading reviews and information about these different software programs… and then quickly get caught in “analysis paralysis.”

Even though there are many options available, this decision doesn’t have to be stressful or complicated. Choosing the right accounting software is easy when you lean on the advice and expertise offered by an experienced accountant. Don’t be afraid to ask for advice or information while you are comparing the various options in the accounting industry.

Ask Questions about What You Need

You will struggle with choosing the accounting software if you don’t have an end-goal in mind. Ask yourself: what are the features and details that need to be available in the program? Asking a few questions about your goals and needs will help you steer the decision in the right direction.

For example, if you only hire contractors and don’t have any employees on the payroll, then the payroll features might not be important to you. But don’t overlook the possibilities that you might need payroll processing in the future

Consider the Future

As you get clear about your goals, you can consider the features or things that you might need in the future. It is important that the software program can grow as your company expands. You don’t want to face the headache of changing accounting software during the stressful time of business growth in the future.

So, make sure that you don’t cut corners right now. Choose a good software program that meets your current needs and will allow you to expand in the future. A good accounting program will help to minimize the growing pains while keeping you informed about the financial health of your company.

Price Points and Value

How much do you want to pay for the accounting software? It might be tempting to choose a product based on price alone. You are choosing to organize your finances to manage cash flow, so it makes sense that you are trying to save money on the expense.

Instead of only looking at the price tag, evaluate the value that is available from the software. What features will save you time? Decreasing the time that is spent on accounting and bookkeeping tasks is the same as saving money because you can redirect that time for other business activities.

In fact, choosing a cheap software program could potentially cost more money in the future. You might use the software for a while, only to find that you run into problems because you don’t have the necessary features. As a result, you will likely lose both time and money when you decide to switch to a different software. Not only is this future change time consuming, but it can also be stressful.

There’s no question: choose a program right now that will handle everything that you need in the present and future. You should never cut corners when choosing the right systems and organization for your startup company.

Talk to Industry Professionals

It is important to talk to an accounting team about the recommended software programs in the industry. This information can be valuable to help you select a system that will improve your company. Have a conversation about your current and future needs and ask for advice about the ways that you can simplify the implementation of a new tracking system.

In addition to simplifying your finances, you also need a robust computer software that will generate the reports and data that is required. You can use these reports to determine the right decisions in the future regarding cash flow, expenses, and other financial milestones that need to be met.

Make sure that you are working with accounting professionals who understand your industry. For example, if you are just starting a company, then you will be well-served to choose an accounting team that specializes in startups. While a corporate accountant can assist with the services that you require, their expertise isn’t as honed in as someone who is working with small businesses on a daily basis.

One important note: if you are working with a CPA and/or bookkeeper, then it is wise to choose the software preferred by your provider. This financial pro is an integral part of your team and will help with the costly decisions that need to be made in the future. Ask about the software they prefer to ensure they have the system that will enable the best data analysis and reporting down the road.

Cloud-Based Storage

Have you ever had the frustrating experience of having your hard drive crash and losing all of your files? It can be exhausting to recreate the system after everything is lost due to hardware failure. Using an accounting software where the files are only stored on your computer is a risk. If the computer is lost or damaged, then you will also lose all of the accounting information.

A better solution is to choose an accounting software that has a secure system for cloud-based storage. Keeping the information online means that there is no reason to stress if your hard drive goes down. All of the files will still be accessible from the cloud.

Plus, a cloud-based accounting software makes it more convenient if you choose to hire an outsourced accountant. You can take advantage of the skilled accounting services that are available without the need to have someone in your office.

While many accounting software services are cloud-based, there are still old systems that require an on-computer install. Use this feature as a filter to help you choose a program that will last for many years.

Ease of Use

You don’t have to have an accounting degree to navigate the software program. While you are considering the features that are available, also think about the ease of use for each of these features. It is important that the program is user-friendly and a simple solution for people who don’t understand the manual accounting calculations.

For example, many software programs provide a user-friendly admin area with tutorials and simple instructions. You shouldn’t have to do manual calculations for payroll taxes or invoicing. Instead, the right software program will make it simple to plug in the numbers so that you can get the results that are needed.

Additionally, consider how many users will be accessing the software. Not only do you need access to the information when it is time to run financial reports, but you also need to provide access to your accountant. There might be other people in your company who can also benefit from accounting software access, such as an assistant or bookkeeper who is responsible for invoicing. If the person needs to access the computer software regularly, then you should ensure that you have sufficient access logins for the software.

Make sure that each person has their own credentials when logging into the system. The risk of fraud goes up if you have multiple people using the same username and password. If something happens, then it can be difficult to determine the culprit. Keep things clear by separating access for each person who needs to use the accounting software.

Perfect Recipe for Success: Accounting Software and a Good Accountant

Even if you choose the best accounting software, you’ll run into problems if you don’t have the right team to help with the implementation of the computer system. The software is only as good as the person who sets up the system. So, the best thing that you can do to ensure a successful future for your startup is hiring the right accountant to help with setup and implementation.

Combining the right software with an experienced accountant will give you the peace of mind that you are creating a strong accounting system that will last for years. Rest assured knowing that you don’t have to try to figure it out by yourself. Instead, lean on the experience offered by someone who understands the industry.

At Easier Accounting, we specialize in small business accounting services. Our team offers quality, trustworthy accounting services for startups and small business owners. By focusing on services on the smaller companies, we can ensure that you are working with someone who has hands-on experience with other companies similar to your business.

We are happy to answer your questions and help you choose the right accounting software to support your business needs. For more information, you are welcome to call us anytime to talk to an industry professional. Contact Easier Accounting at (888) 620-0770.