Accounts Receivable Tips for Business Owners

As a small business owner, how many responsibilities are you juggling throughout the day? Some people find it hard to stay current with accounts receivable invoices when they are busy working on product development, marketing, employee management, and more. Even though you are working on many important details in your business, it is important that you are proactive with your AR strategy.

Why Your Accounts Receivable Strategy is Important

Do you find that your sales are strong, and yet you are always facing a difficult cash crunch? It can be a challenge to keep the money flowing if you don’t have a good AR system in place. Even if the numbers show that your business is prospering, you could be facing serious cash flow issues if you aren’t diligent with collecting payments from your customers.

It’s often easy to stay current with your account payable invoices, because the vendors expect payment by a certain date to avoid fees and interest costs. Do you maintain these same standards with accounts receivable? You need to be sure that money is in the bank so you can pay your bills, which means that you must be diligent about collecting the cash that is owed.

In fact, it’s easy to see that establishing an effective AR strategy should be a foundational practice for every small business. Unfortunately, too many small business owners neglect AR and face avoidable problems as a result. When you optimize your Accounts Receivable systems, you can reduce your stress and optimize the financial success of your company. As a result, healthy cash flow will have a positive impact on your sales, marketing, and all other business operations.

As you can see, it is essential to create a good AR system and also stay consistent with maintaining the system in the future. It’s worth the time to structure these processes within your company. Always look for opportunities to improve these systems if needed. Even if you don’t see the immediate benefits of optimizing your Accounts Receivable processes, these efforts will undoubtedly have a powerful effect on your future business efforts. You can reduce the possibilities of wasting existing capital, giving you the cash flow to pay down debt, fund growth, and reduce costs.

Common AR Problems Faced By Small Business Owners

There is no reason to “reinvent the wheel” when other business owners have already forged the pathway forward with good AR systems. Here are some of the common pitfalls encountered when business owners don’t have a good Accounts Receivable system:

  • Time: You might feel you don’t have time to work on AR right now. But, procrastinating this process can result in a huge time requirement in the future when you are trying to clean up the mess. It is best to be consistent and diligent with your billing in real-time. This process minimizes the work that you need to put in later on when the information is no longer fresh on your mind.
  • Cashflow: A lack of money in the bank will have a ripple effect to impact all aspects of your business. For example, if you aren’t collecting on the invoices that are due, then it means you won’t have the cash needed to invest in your marketing strategy. As a result, your business growth will slow.
  • Cash Allocation: Another issue with poor AR systems is that you will find it difficult to stay consistent with the allocation of your cash resources. When cash is tight, it means that you will always be putting out the fires instead of building your business proactively.

Tips for Improve AR Systems

Now that you can see the importance of a good AR system, it’s time to commit to the changes that will improve your business practices. What are the best tips that need to be implemented? Here are a few proven strategies that can help your business thrive:

  1. Invoice Timing: Don’t fall into the trap of procrastinating the timing of when the invoices are sent out. If your customers aren’t invoiced, then you can expect payments will not come through. Invoicing consistently means that you can receive the payments as soon as possible, helping to keep the cash coming into your bank account. The best practice is to send the invoice at the time of delivery, giving the customers an immediate reminder that the payment needs to be sent.
  2. Invoice Follow Up: Just because you send the initial invoice, doesn’t mean that the payment will be remitted automatically from your customers. Build in a follow-up system for invoices that are due. The process can be built into your accounting software with reminders that you need to reach out to customers who are past-due with their payments.
  3. Ask for Payment: You should never feel bad about following up on an overdue invoice. If you don’t ask for the payment, then it will result in invoices that are months old. The longer the invoice sits unpaid, the more likely you will never receive payment on the invoice. If your digital reminders aren’t enough to encourage the customer to send payment, then you shouldn’t hesitate to have a conversation with the person. This discussion can help you understand more about the payment delay, giving you the opportunity to find a solution that meets the needs of all parties. For example, if the payment is late because of the customer’s cash flow concerns, then you might be able to set up a payment schedule with smaller milestones.
  4. Clear Payment Terms: Make sure you are clear about payment expectations from the beginning. These terms will give your customers information about the expected timeline for the payments, helping you avoid confusion when it is time for the payment to be collected. Communicating this information gives you the structure so that you can build in late fees or interest costs as needed.
  5. Milestone Invoicing: If you are working on a big project with a client, it isn’t necessary to wait until the completion of the project to be paid. When larger projects cover a long period of time, it is best to bill based on milestones instead of completion. This milestone billing strategy ensures you have money for supplies and payroll as the project progresses, helping you avoid cash flow issues. Plus, you reduce the risk of missing out on the full amount if the customer doesn’t pay for some reason in the future.
  6. Itemizing Invoices: Don’t send a generic invoice with an unexplained amount due. Each invoice should show the breakdown of the products and services that were provided. If customers have questions or disagree with the amount, then it means that they will likely delay payment on the invoice. You can reduce the risk of this delay by showing the full amount due as well as the breakdown, helping to avoid questions about the money that is due.
  7. Provide Various Payment Options: While it’s true that “cash is king,” you will lose out on business if you don’t accept credit card payments. It is smart to accept a variety of payment options, including cash, direct deposit, credit cards, Paypal, and even checks. Giving customers several payment options increases the likelihood that they will be able to come up with a payment solution that fits their cash flow needs.

Start This Process Early

Regardless of the stage of business development you are experiencing, it is essential you are proactive with implementing a good AR system as soon as possible. Even if your business is in the start-up mode and you aren’t collecting money for products and services yet, you need to be sure that the system is in place when you are ready to move forward.

Too often, business owners are so focused on product development and marketing strategies that the important financial details get overlooked. Make the smart decision by starting this process early, so you have a good system in place when the time comes. Your AR system should include details such as the accepted forms of payment, establishing payment terms, and follow-up communication for unpaid invoices. When you are proactive with these details, it makes your business launch smooth and seamless.

Tapping into Industry Expert Knowledge

Are you running into challenges with your accounts receivable system? It can be hard to create a new system if you don’t have experience with financial tracking or accounting. Luckily, you can hire industry experts who will help you structure the right financial software to systematize your invoicing and payments. This process is invaluable to create the structure that is needed, so you don’t have to stress over your small business accounting.

You’ll find it is worth the investment to tap into the services offered by an experienced team. If you are interested in more information about how you can improve your accounts receivable and accounts payable systems, then our team is here to assist. Call Easier Accounting for information about the services that are available for your small business: (888) 620-0770.

Profit Before Taxes: What it Means for Your Small Business

Now that you’ve started a small business, are you keeping up with the numbers that shed light on the profitability of your company? Not only do you need to evaluate cash flow, but it is also important to look at the reports that show the overall health of the company. Understanding the bigger picture is essential so that you can adjust your business strategy. That’s why you need to prioritize your understanding of profit before taxes.

It is exciting to work on product development and tasks that have a direct impact on business growth. On the other hand, it is common for business owners to feel like financial reporting and tax strategy is boring. But, it is essential to understand the importance of these tasks and how they will affect the future success of your company.

If you want long-term success for your business efforts, then you shouldn’t overlook the reports and numbers. Luckily, you don’t need to manage these details without support. Tap into the experience of an experienced accounting team to learn more about your options and the services that are available.

What is Profit Before Taxes?

What does it mean when your accountant is talking about profit before taxes? This term, sometimes referred to as Earnings Before Taxes (EBT), refers to the amount of money that is brought in by your company before paying for taxes and interest payments.

Even though this number doesn’t include tax burden and debt payoff, it does incorporate the overall business expenses that are used as write-offs. For example, there are many costs that are accrued throughout the year for overhead expenses, product development, marketing, and more. These costs are deducted from the money that is brought in. Then, taxes and reports are calculated based on the gross profit that is calculated.

The profit number can be found in your Profit and Loss statement. Or, you can talk to your accountant for a detailed explanation about how the number was calculated.

Why You Need This Information

Why is it necessary to know your earnings before taxes? Having a clear picture of the financial success of your company is essential so that you can make the right decisions that impact the growth of your company. Not only is your profit before taxes number needed for tax calculations, but these details might also be necessary when you are bringing on investors or applying for business credit.

Investment analysts will request specific information about the financial trends for the company. These details can help the analysts determine the operating performance of the business and possible financial trends going forward. If you can show the potential of your business, then it makes it easier to get the angel investing funds that might be needed to help your company grow.

This type of analysis is essential at specific points of your business progression. Often, the numbers are used to gain an objective analysis for the current trends and possible growth in the future. Additionally, your accountant will use these details when evaluating the tax burden that needs to be paid in a given year.

Applying for Business Credit

There are often times when business owners need credit to keep the company running. If you are applying for credit, then the lender will complete a credit risk analysis. The lender wants to ensure that your business will have the viability to pay back the loaned amount in the future.

Additionally, the financial health of your company might impact the interest rate that is offered for the loan. If the lender can see that your business is a good risk for the investment, then it is easier to get a low interest rate. But, if your company is already bursting at the seams with debt and financial obligations, then the lender will see the risk and probably increase the interest rate accordingly.

Financial institutions want to see that you can repay your obligations without harming your business or operating profits. When the cash flow is too tight, as shown in the financial reports, then it is a sign that the loans might default in the future.

Problems with Your Business Profits?

You might feel the pinch of cashflow as you are working through the month. But, it is hard to understand the full picture without looking at the financial reports. If you are dealing with low profit margins, then your business could be facing some serious consequences:

  • Growth is Limited: It is hard to encourage growth in your company if you don’t have the cashflow to keep things afloat. This poor cash position means that you are lacking in the money that is needed to reinvest into the company. If the profits are low and you don’t have the cash available, then how will you reinvest for inventory replacement and product development? These problems could be the nail in the coffin that prevents you from competing with other companies in the industry.
  • Economic Changes Will Have a Bigger Impact: The economy is always in flux, which means that every business owner should expect financial changes in the future. When the inevitable shock happens to the economic growth of the industry, poor profit margins will have a drastic impact on your company. Not only do you need to maximize your profits during the good months, but you also need to save for a rainy day with an emergency fund.
  • No Options for Business Financing: Financial reports that show poor profits for your company make it hard for you to get the loans or finances that might be needed. These reports can impact lending from banks and credit unions. At the same time, investors will be hesitant to provide the funds if they can see the potential for failure due to poor profit margins.

Just because you can see that your business is reporting low profit before taxes, doesn’t mean that your company is going to fail. Instead, it is a sign that you need to make a few changes. Also, don’t proceed without enlisting the assistance of an experienced accounting team to help with your financial management. It is essential that you tap into the expertise that is offered. Then, use this advice to put your company back on track for the future.

Tips for Boosting Profit Before Taxes

What should you do when you learn that your business has low profit before taxes? Here are a few things that should be evaluated to change the trajectory of your company:

  • Product Pricing: What does it cost to produce the products that are sold? How much profits are available for each unit? Not only do you need to evaluate the product pricing, but you should also look for ways to reduce the upfront costs for product development. You might not be charging enough, or it might be time to eliminate waste or reduce expenses. Look for options to source cheaper goods. Or, you might be able to cut payroll expenses by outsourcing some of the services that are needed instead of hiring more full-time employees.
  • Overhead Costs: Look at every cost that is coming through for overhead expenses. You have a set list of payments that need to be sent each month for anticipated costs. Sometimes, these expenses are higher than necessary and cutting into your profit margins. Consider options to cut unnecessary costs or reduce the amount that you are paying. For example, you might be able to move to an office location with lower rent payments. Or, call the phone and internet provider to see if any cheaper packages are available.
  • Leveraging Tax Deductions: Also, keep in mind that this profit before taxes calculation includes all of the costs that are being used for business management and ongoing costs. It is nice to leverage tax deductions in the form of expenses that are being used. At the same time, you also need to understand that spending the money will have an impact on the profits that are recorded on paper.

The most effective thing that you can do is get personalized advice from an accounting professional.  As a business owner, you don’t need to be an accounting professional. But, you do need to be familiar with the way the numbers work and how they impact your business. You can consult with your accounting team to learn more about the current trends. This information is very important when you are making big decisions that affect your finances.

Tapping into outsourced accounting services is one of the best things that you can do to ensure that you are staying on track for the future. The services of a good accounting team might be the difference to help you avoid common financial pitfalls that are faced by business owners.

If you are looking for support with your small business finances, then we are here to help. Contact us at Easier Accounting to learn more about the accounting services that are available. We specialize in small business accounting, giving you access to team that is leading the industry. Call today to learn more: (888) 620-0770

Low on Cash? Small Business Management Tips for Cash Flow

Not having enough money in the bank can be the downfall of a company. Even if you have money coming in, the current cash position could be a hindrance for the daily operations of the business. If you aren’t keeping up with cash flow, then you need to talk to a financial professional as soon as possible. Here are a few small business management tips for cash flow:

Set a Schedule for Receivables

Even if you have good relationships with your clients, it can be unpredictable to know when the payments will come through. There might be times when your client is late on a payment, which causes a domino effect that hinders your cash flow.

It is important that you have clear guidelines and payment expectations for the amount due. Each invoice should include the due date for payment, such as due on receipt, due net 30, etc. This step will ensure that everyone involved is on the same page for the payment cycle.

At the same time, you also need to be sure that you are consistent with setting the schedule for when the invoices are sent. Have you found yourself too distracted by immediate tasks that need to be addressed, so you forget to put together invoices that are needed for the work that has been completed? Maintaining an invoicing schedule is necessary so that you are consistent with sending out the invoices and maintaining follow-up communication as necessary.

Manage Overhead Expenses

Often, the problem is not that you aren’t bringing in enough money. But, the issue lies in the money that is spent. If your overhead expenses are higher than the money that is coming in, then you will end up in the hole. You need to make sure that you have a clear picture of the money that needs to be received each month to break-even on the expenses that are due.

You might be surprised to see the small ways that you can reduce these overhead costs. Look for extravagant services or features that might be eliminated. For example, you might be able to adjust the landscaping services schedule to decrease the amount of money that is spent on the outdoor care of your location. Or, call around to see if you can get a cheaper business package for internet or phone services.

Sometimes, it is as simple as a phone call to your current provider to ask for a discount to remain a customer. Other times, switching service providers could save you a bundle of money on the ongoing costs.

Outsource Instead of Hire

There are times when you might need to increase your workforce to handle various services in your company. It is easy to assume that the best solution is to hire an employee with the skillset that you need. While there are times for employee hiring and workforce expansion, take a look at outsourcing options before hiring another in-house employee.

In most situations, outsourcing the services is usually cheaper compared to bringing another employee onto the payroll. You can save money on benefits and employment taxes. Plus, you don’t need to pay money for the equipment and office space that is required for the person to complete the work.

Outsourced accounting is a great example of how you can save money. If you hire an in-house accountant, then it is a significant annual expense to cover the cost of their salary, benefits, office space, and more. When your company is tight on cash flow, you probably don’t have the option to absorb these high costs.

On the other hand, it is much more affordable to choose an accounting, bookkeeping, and payroll processing company instead. These services are a fraction of the cost of hiring a full-time employee. You can tap into the expertise without carrying the heavy financial burden of a larger team of employees.

Manage Your Records

Accurate bookkeeping and accounting records are essential so that you know the current cash position of the company. Not only can you see a snapshot of the immediate financial situation, but you can also see accounts receivable and anticipated payments coming in the future.

You won’t know that you are low on cash if you aren’t paying attention to the financial reports. Then, you might encounter a situation where paychecks bounce or you can’t pay the utility bills. We can’t stress this point enough: it is essential that you maintain records of all of your expenditures and income. Utilize the services of a bookkeeping company to learn more small business management tips for cash flow.

Leverage Assets

Most businesses have assets that might be of use when cash flow is tight. Do you have any furniture, electronics, or equipment that isn’t in use? Don’t let these items gather dust in the storage closet. You might be able to sell them on a local classified website to pull in the cash that is needed to pay the outstanding bills.

Something seemingly small, like an older generation smartphone, could bring in several hundred dollars. While the cash might seem insignificant, it can help to reduce the burden that you are feeling. Every little bit adds up, which is why you need to make incremental changes to your habits.

Consider Credit Options

Do you have a credit card or line of credit that can be used to cover the immediate expenses? Leveraging credit is a risky strategy if you can’t pay it back right away. The credit costs could increase the financial benefit in the future due to the payments that need to be met and the increasing interest costs.

So, be careful about the way you choose to use a company credit card. But, there are times when it might make sense if you need to get by until the end of a month when a big payment is anticipated. The best solution is to talk to your accountant or bookkeeping company to see if it makes sense to use credit as needed.

Have an Emergency Account

If you are facing cash flow problems right now, then this tip won’t help with your current situation. But, make sure to be prepared for the future: set aside the extra cash when it is available. An emergency account is essential if you face unexpected expenses or you don’t have enough to cover the overhead costs on a slow month.

Planning ahead is one of the best things that you can do to save your company. It is inevitable that your business will face cash flow problems at some point. So, you need to make sure that you are ready for the rainy days with a savings account set aside for these situations.

Scare Up Extra Business

Look at your current offerings and inventory to see if you can scare up extra business. Do you have old inventory that is sitting on a shelf? Run a sale to clear the inventory and bring in the cash that is needed. The sale will help customers feel the urgency to make a purchase. It is a win-win situation because the customers will be happy about the discounted price and you will be able to bring in the cash that is needed.

Even if you don’t have physical inventory, you can offer promotions for the services that you offer. Send an email to your customer list to offer a one-time package for the services that you provide. Or, look for ways that you can add extra services onto the packages when a customer is ready to buy from your company.

Hiring an Accounting Team to Help

One of the reasons why small businesses often face cashflow problems is because the business owner doesn’t have accounting and bookkeeping experience. Small mistakes can have a long-term impact on the financial health of the company. You don’t have to be a bookkeeping expert to ensure the success of your company. Instead, you need to hire an experienced team to oversee the details.

Hiring an accounting team will free up your time so that you can focus on solutions and problem solving for other aspects of your company. These services are essential to make sure that you are keeping up with some of the biggest payments that could influence your cash flow: payroll, inventory purchases, and taxes. Your accountant will discuss cash flow strategies so that you have money in the bank when these big expenses roll around in the future.

You can choose an accounting service in your hometown, but many people find that the offerings are limited. Instead of selecting a general accounting team, it is better to choose a company that specializes in small business accounting services. The internet has opened the doors of opportunity for you to connect with specialists located anywhere in the country.

Our team at Easier Accounting understands the best accounting and bookkeeping practices for entrepreneurs and small business owners. We’ve been using these strategies for many other companies like yours. Contact us right away to learn more about the ways that we can help with the cash flow for your business: (888) 620-0770

What Financial Records Need to be Kept for Your Small Business

Do you feel like you are drowning in paperwork? It can be hard to keep up with the requirements of running a small business, especially when you feel like you need a secretary dedicated to bookkeeping and filing. Even though these financial records can feel like a burden, it is essential that you have a good system in place so that you can locate the paperwork if it is needed in the future.

Why Record Keeping is So Important

Why does it matter if you keep the paperwork with details about your business finances? No matter your industry, bookkeeping and accounting need to be a priority for your company. Not only do you need the paperwork for your own records, but there are requirements from federal and state taxing authorities to maintain documentation of your income and expenses.

Here are a few reasons why you need to keep financial records:

  • What is Your Financial Situation? If you don’t have a good financial system, then you are running your business in the dark. The best way to make good decisions for your company is to know where the business stands every day, week, month, quarter, and year. Is your business profitable? Or are you losing money? Will there be enough cash in the bank to cover the overhead costs this month? These details give you more control over your business practices, helping to set your company up for success in the future. As a result, you can improve your efficiency and productivity, which helps to maximize the possibilities that can be achieved.
  • Documentation for Tax Obligations: Taxes are a necessary part of business ownership, and many people agree that their stress goes up when it is time to talk about taxes. You need to keep documentation of your business records to ensure that you have the right numbers for your tax filings and payments. These records need to show the money that is coming in from your clients and customers, as well as the expenses that you are using as deductions. If money changed hands and the transaction was related to your business activities, then you need to have documentation of that transaction.
  • Potential Business Investors: When your company is expanding, there are times when it makes sense to bring in investors. But, it is hard to convince people to invest in your company if you can’t show the history. You need reports and paperwork that outline the history of the business, as well as anticipated sales reports for the future. Additionally, investors often want to view details regarding assets and bank accounts.

Keeping good financial records is one of the best things that you can do to maintain order in your company. If you know the numbers, then there won’t be big surprises in the future about the costs that are due for taxes or inventory expenses.

Even though it can be a lot of work to keep up with these financial records, it is one of the most important things that you can do to set your company up for success. Don’t assume that you need to manage the business records by yourself. Instead, find a trusted company that offers bookkeeping and accounting services so that you can outsource the busy work.

What Documents Need to Be Kept?

The legal requirements vary depending on your business and industry. So, the best thing that you can do is get personalized recommendations from an accounting team. Your accountant can provide a list of the paperwork that needs to be kept, ensuring that you are maintaining everything that might be needed in the future.

If there is a question about whether a financial document needs to be kept, then it is best to err on the side of filing the document for a while. Keep in mind that you don’t have to keep all of the paperwork indefinitely. Instead, you can hold onto some documents for a few years before shredding the paperwork.

Follow this overview of paperwork that you need to hang on to:

  1. Business Documents: If you have paperwork that shows the legality of your company, that it needs to be filed in a safe place. Hold onto records that show your right to be in business, such as a business license, certifications, and more. Also, keep copies of the by-laws for your company, articles of incorporation, and other applicable paperwork.
  2. Business Contracts: Do you have signed agreements with clients or subcontractors? Signed copies of these files need to be kept on record. If a dispute or question comes up in the future, then you can always pull up the contract to ensure that all parties share the same understanding. These business agreements might also include documentation for employees, suppliers, vendors, and more.
  3. Financial Records: Anything that shows money changing hands needs to be documented and filed. This category includes accounts receivable, which is the money that you receive from your clients or customers. Additionally, you need to keep records of any business expenses that are being used as deductions. Other applicable paperwork includes tax filings, payroll details, and more.
  4. Executive Meetings: If you have a board of directors or an investors meeting, then it is a good idea to keep records of the minutes of the meeting. These details might include major business decisions that could impact the future of the company.
  5. Business Assets: Whether you have company-owned computer equipment or you bought the building where the business is located, you need to hang on to the paperwork that details the assets for your company. Your accountant can help with the purchase, sale, and depreciation details. You need to hold onto the paperwork that shows any transactions related to these assets. Keep in mind that financial gains or losses in assets can have an impact on your tax filings, so you might need to keep the details for potential audits in the future.
  6. Employment Taxes: In addition to income taxes and other business taxes, you are also responsible for the records and filings of employment taxes. These records need to show the details of every employee, including their legal status for working in the United States. You also need to track paychecks, dates of employment, tax withholdings, tax payments, and more. The IRS has requested that businesses hold these records for a minimum of four years.

Do You Need Hard Copies or Electronic Files?

We live in a digital world, and there are many times when you can keep digital files to avoid the mess of a full filing cabinet. If you want to simplify your business records, then it is best to keep a digital file where all of the documents are kept in their corresponding folders.

For example, you might have a folder for all of the invoices that are sent to clients, another folder for tax filings, and another folder where business receipts are kept. Minimizing the paperwork eliminates the need to print every page. Plus, a cloud-based storage system gives you full access to the information from anywhere in the world.

Another benefit of a digital filing system is that your accounting and bookkeeping team can access your financial records. If you want to free up your time, then you need to use an outsourced accounting service so that you don’t have to sort through the busy work of your business records. You can upload the files and let the pros handle the document filing, data tracking, reporting, taxes, and more.

If you choose an electronic filing system, then it is essential that you have a good backup service in place. Your business could be devastated if you lost all of the documents due to a computer failure. Many cloud-based storage solutions offer automated backups. You can also set up a private service that syncs your files to another cloud-based location.

Finding an Accounting Team to Help with Your Financial Records

Do you have a good accountant to help with your business files and records? There is no reason why you should be handling these details without the support of a financial professional. Outsourcing the bookkeeping and accounting for your company is one of the best things that you can do to ensure that you aren’t overloaded with busy work.

Our team can handle the financial details, freeing up your time to focus on activities that will boost the success of your company. We are experienced with small business accounting and know the best methods to help you take control of your financial records.

Are you ready to learn more about the benefits of outsourced accounting? Then you need to talk to our team at Easier Accounting. We are happy to cater your accounting services to match the needs of your company. We provide a range of services, ensuring that you get the best results to match your needs. If you have questions or you would like more information, then we invite you to call our team right away: (888) 620-0770

Good Accounting Practices: Make a List and Check It Twice

In the month of December, most people are putting together their Christmas list and focusing on time with the family. It is important to spend the holiday season with people that you love. But, don’t overlook the essential tasks that need to be handled for your business.

Failing to keep up with business tracking and information during the last month of the year can be disastrous for your company. Make sure that you finish the year on the right foot so that you can set your company up for success next year. The progress that you make each month will have a cumulative effect on the possibilities that are available for the future.

Accounting and financial tracking create the foundation that you need to build on for the future. While you are putting together your holiday list and checking it twice, also look at these accounting tasks that need to be addressed:

Check the Cash Position of All Accounts

As the business owner, you need to know the cash position of all of your business accounts. This information can impact the flow of money for deliverables and expenses. Without the right accounting practices, you could face a cash flow issue that results in overdraft fees and unhappy vendors.

One of the top items on your accounting to-do list should be to log into the banking websites to see a quick snapshot of your accounts. Many times, this information can be viewed through your accounting software as well. But, you need to make sure that the daily data entry tasks and regular reconciliations are done to ensure the accuracy of these reports.

You should never make major financial decisions without knowing how much cash on hand. In addition to the bank account balances, you also need to have a clear picture about the upcoming transactions that will be moving through the account in the future. Know how much you expect to receive, as well as the amount of money that will need to be paid for outstanding invoices and vendor costs.

Documentation and Filing of Receipts

Are you keeping a good record of all business-related expenses? Documenting every transaction is essential so that you can maximize the tax write-offs that are available. This documentation needs to be kept on file so that you can provide the records if needed.

Even small transactions can add up over time. So, don’t overlook the importance of keeping your receipts and recording these transactions. For example, if you spend $5 on coffee at business meetings three times a week, then it could be a $780 write-off at the end of the year. $5 seems trivial, but the long-term accumulation of these costs can impact the bottom line and profitability of your company.

If you are going to write off a transaction, then it needs to be recorded in your accounting software. Additionally, you need to be sure that you keep track of the receipts for these transactions. Many companies are working with digital databases, and they don’t like holding onto the paperwork. So, you might find it beneficial to snap a quick photo of the receipt. Then, you can throw away the paper receipt and keep digital records instead.

Assessing Tax Burden for the Year

One of the most important tasks for the month of December might be assessing your tax burden for this year. Are you set to show a strong profit for the year? Look at the reports to see where you are regarding profitability, tax brackets, taxes that are owed, and more.

Most business owners don’t have the time or experience to assess this information in the right way. So, the best solution is to lean on the expertise of your professional accounting team for help. We can assist by crunching the numbers to see if there are any tax options that you can use before the year is over.

For example, sometimes it might make sense to purchase equipment before the end of the year so that you can maximize the write-offs for the calendar year. If you can see that your profits are coming in high and you want to minimize your tax burden, then the timing of these purchases can be done strategically.

Don’t spend money that you don’t have available. But, don’t be afraid to make a purchase before the year-end if there are items that you need and you have the cash. It might be a great time to take advantage of the holiday sales to get new computer equipment, office furniture, or anything else that is needed to support the activities in your office.

Review Accounts Payable and Receivable Invoices

Maintaining good relationships with your customers and vendors is a foundational principle of business success. So, you need to make sure that you are keeping up with the invoices that are coming in and going out. Late payments on vendor invoices can cause people to be unhappy and decrease the likelihood that they want to provide products or services in the future. When you are running through your accounting checklist, make sure that paying these invoices is a priority.

Also, don’t forget to send out the invoices that need to be paid by your customers. It is easy for some business owners to be so busy focusing on business growth that they forget to send out the invoices that are due. As a result, incoming cash flow is negatively impacted, and it can have an impact on the growth of your company.

In most situations, there are 15-day or 30-day windows of time when the invoices need to be paid. But, sometimes payments are due immediately. So, make sure that you have the cash available to meet all of the payments that will be coming up.

Payroll Processing and Employee Benefits

Consistent paychecks are a foundation for employee satisfaction. It is important that you pay your employees on a reliable schedule. Not only do the checks need to go out at the right time, but you also need to make sure that the details are accurate.

Even though payroll is an important part of employee management, unfortunately it sometimes falls to the last priority of the day. Don’t make your employees wait for their paychecks! Instead, make it a priority to send the payments on a schedule. This consistency builds trust among the employees, helping them have more confidence and satisfaction in their employment.

Measuring the impact of employee satisfaction is hard. But, you can know that happy employees will result in the long-term results that you desire. This company culture is important for retention, helping you avoid the long-term problems that result from high turnover. If people aren’t happy with their work, then it increases the likelihood that they will leave the company. As a result, you will need to pay the costs of marketing, hiring, training, and onboarding the new employees.

These issues can be avoided by building trust and a good company culture with your current employees. Consistent, accurate paychecks should be a part of this strategy.

Set Monthly and Annual Goals

You will have a hard time hitting the target if you don’t know where you are aiming! It is obvious that you want to grow the company and increase profitability. But, do you have specific goals in place to help you reach the future success that you desire?

As you are going through your accounting checklist, it is important to make sure that you have tasks on the list that will help you meet your monthly and annual goals. But, first you need to identify these goals so that you have a clear understanding of the things that you are trying to accomplish.

Work with your accounting team when you are setting financial goals. Together, you can create a realistic budget and anticipated cash flow. These details build the foundation that you need so that you don’t have to worry about the smaller details of running the company. Outsourcing the accounting tasks will enable you to focus on the big-picture marketing, growth, and management.

Create these goals in a way that is achievable, and yet pushes your team to reach higher levels of success. People can get lazy if the goals are set too low. At the same time, goals that are too high might cause people to be overwhelmed and get stuck in over-analysis when they are working on the project. Find the middle point to create goals that can be reached, and use these goals as stepping stones for the future milestones that you want to achieve.

If you are looking for help with your accounting checklist, then you need to talk to our team here at Easier Accounting. We offer the best services in the industry, helping small business owners take control of their financial futures. Our services can be catered to match the needs of your company. Call us right away to learn more about the things that we can do to help with your accounting needs: (888) 620-0770

Accounting Tips for Work-From-Home Business Owners

Whether you are working on a tax filing or you are putting together an ongoing bookkeeping system, it is important that you consult with an accounting professional for help with your business financials. Staying ahead of the reports and tracking will set your company up for success.

Many business owners have great ideas for their company, but they don’t have the business or financial training to put together a solid system. So, hiring a qualified accounting team can be a valuable way for you to overcome the hurdles of good financial management.

New Call-to-action

If you own a business and you work out of your home, there are even more considerations that need to be looked at. Here are a few things to think about when you are working on accounting and bookkeeping for your small, home-based business:

Stay Consistent with Ongoing Tracking

Bookkeeping often falls to the backburner because there are many other “front office” responsibilities that are demanding your time. Do you often find that you are falling behind on regular bookkeeping tasks? It might not seem like a high priority to update your financial reports or categorize recent spending. But, these things are critical if you want to optimize your tax return at the end of each year.

Instead of letting your bookkeeping efforts fall to the backburner, you might consider the advantages of hiring a bookkeeping service to help. Outsourcing the busy work will free up your time to focus on other responsibilities. Additionally, you will be able to cut back on your work hours so that you can focus on your family instead of working away all the hours of your life.

Separate Business and Personal

Most people know that they need to have a separate bank account for their business, but they don’t put in the effort to setup another account. As a work-from-home business owner, you should never let your business and personal finances mix! It is important that you keep a clean separation so that you can easily distinguish business transactions from personal spending.

The best solution is to set up a separate bank account as well as a checking account, credit card, PayPal account, and any other financial accounts that might be needed for your company. Then, you can cut yourself a paycheck or a make a monthly withdrawal that is transferred to your personal bank account when it is time to get paid.

Another important separation is to have a dedicated workspace. Even if you are moving from the desk to the couch with your laptop, you still need to make sure that you have an area that is a dedicated office. If you choose to use a portion of your rent or mortgage as a tax deduction, then you need to ensure that you have a dedicated space for business purposes.

KISSO: Keep it Simple Starting Out

If you are just getting your business off the ground, make it a point to keep everything simple and easy to understand. Some people jump in and complicate things with the formation of a corporation or other decisions that make it harder to keep up with the financial details of your company.

As your business is getting off the ground, you might consider keeping it as a sole proprietorship until you hit a certain level of growth. Your accountant can provide personalized advice to help you identify the best time to transfer from a sole proprietorship to a corporation or other legal entity.

By keeping it simple in the beginning, you will be able to avoid the headache of certain tax paperwork, multiple filings, and other legal requirements for small business owners.

Invest in High-Quality Software

In the beginning, it might be easy to track your business expenses on a spreadsheet. But, you will need a better financial system as your company grows.

Plan ahead for this growth by choosing a high-quality accounting and bookkeeping software. Even if it seems like overkill right now, you will be glad that you thought ahead when your business expands. It can be a hassle to transition from a spreadsheet system to an accounting program, so you can reduce your future stress by getting it done right in the first place.

One drawback to a spreadsheet system or another form of manual accounting is that you might easily miss transactions or lose important paperwork. Tracking everything is imperative, and you need to make sure that you can back up any tax claims in case you are ever audited in the future. Using a high-quality system will ensure that you are keeping up with the details, helping to protect yourself if any questions arise from the IRS.

Plan for the Future

Small business owners often get narrow-minded in their thinking. It is easy to be caught up in the current situations that you are working on, and forget how your decisions today will impact the success of your company in the future.

Each time you make a big business decision or you are working with your accountant, make sure that you have your future business goals in mind. Think about the things that you would like to do with your company in the future, and make sure that your decisions coincide with the goals that you are working to achieve.

An experienced accounting team can be a valuable asset to help you reach your goals. Since your accountant has worked with many other small business owners in similar situations, their experience can guide you through the process and help you avoid common roadblocks.

You need to be considering your long-term business plan for 5, 10, and 20 years in the future. At the same time, also look at the details to determine how your company will fare in the next 1, 3, and 6 months. If there are seasonal fluctuations in your industry, then you need to make sure that you are managing your cash flow so that you have the resources that will be needed during the slower season.

Anticipate Major Expenses

How often do you feel that you are just getting ahead of the cash flow problems when another major expense pops up? If you aren’t expecting these big expenses, you might be running into issues that could have been prevented.

What types of expenses are we talking about? It depends on your industry. But, examples of big expenses that might catch you off guard include tax payments, buying computers, payroll, major events, machinery upgrades, travel costs, and more.

Look ahead to see if you can identify any specific expenses that are on the horizon over the next few months. Then, talk to your accounting team to be sure that you are managing your cash flow in a way to support these expenses as needed. These major expenses are often unavoidable, but you can avoid the stress by preparing with appropriate budgeting and a back-up reserve of cash.

Track Your Deposits

Your business account might have a variety of deposits coming in, such as income, loans, or even a cash infusion from your personal savings account. Make sure that you track these expenses to avoid paying taxes on money that isn’t income.

At the end of the year, it is common to include all deposited funds in the income totals. If some of the transactions weren’t actual income deposits, then you can exclude those numbers from the tax calculations. But, the only way to know this information is to stay consistent with your tracking throughout the year. If you mistakenly count a non-income transaction as income, then you will be paying taxes on money that has already been taxed in the past.

Stay Ahead of Tax Deadlines

Everyone knows that their taxes need to be filed by April 15th each year, but many people have a hard time keeping up with other tax deadlines that are due throughout the year. Most small business owners need to send quarterly tax payments, and there might be other deposits for employee withholdings and more.

It can be a challenge to keep up with everything that you need to know. That’s why the simplest solution is to hire an experienced accounting team to handle these details for you. These outsourcing services will ensure that you never miss a deadline, helping you to avoid headaches, penalties, and fees.

Talk to the Experts at Easier Accounting

Are you ready for more information about how you can improve the financial outlook for your small business? It is essential to have an experienced accounting team available to help you.

Here at Easier Accounting, we specialize in small business financial services. We have many years of experience in this industry, and we would love to apply that experience to help your company. Instead of only offering basic tax filing once a year, we provide a fully-supportive accounting team that is available to you all year long.

Learn about how these services will help you prepare for future growth in your company! We will gladly customize our accounting services to meet your needs. You are welcome to contact us anytime to learn more about how our services can help your business: (888) 620-0770

Day-To-Day Accounting Tips For Small Businesses

Accounting is an important function in any business. The right accounting processes and practices are critical to the smooth running of any company, no matter its size. In this blog post, we are going to focus on important accounting tips that small businesses can’t afford to ignore

New Call-to-action

Stay on top of your payments

With a small business you can keep track of your day-to-day finances by keeping an eye on your bank account. However, when you need to qualify why big purchases were made, it’s important to have accurate records of purchases and any cash that is reimbursed to employees. By keeping a close eye on your cash flow, you will never be in a position where you don’t have enough funds to cover your costs. It’s also a good practice to uphold even when your business starts to grow, and you no longer have to worry about meeting your running costs.

Invoice regularly and accurately

One of the most important accounting tips to remember is that invoicing is the lifeblood of any business. Clients will only pay when they receive an invoice. Invoices are not just payment prompts, they are also an accurate record of the work performed by your business. They are important records of your transactions and as such should always be accurate.

Check on the health of your business

Regularly scheduling profit and loss statements help to keep track of how your business is performing. They give you an overview of all the areas of your business and can indicate areas where more attention is needed or highlight under-performing sectors that could become bigger issues in the future.

Keep track of your taxes

One of the most sensible accounting tips and a common practice in the accounting industry is deducting taxes at the time of sale or when the payroll is generated. If this is not done promptly, it opens up a wider margin for error. It can also place you in the position where you are liable for a large tax lump sum at the end of the tax year, which could jeopardize your business’s cash flow.

Ensure you receive receipts

If your business contributes or makes donations to nonprofit organizations or charities, you could be eligible for a tax deduction. Ensure you receive a valid receipt for every contribution you make, otherwise you might not enjoy the tax write-off.

Consider online accounting services

If you have a small business, it may not make sense to retain the services of a full-time or even part-time accountant. One of the best accounting tips is to consider using online accounting services. All you then have to do as a business owner is log on to access all your digital accounting records. Other benefits include:

  • Time-saving: Using online accounting services frees you up to focus on more important business and financial matters, knowing that your accounting is being taken care of by a team of professionals.
  • Skilled expertise: Online accounting services give you all the expertise of having a highly skilled and knowledgeable accounting team always available, without you having to pay for it 24/7.
  • Top systems: Online accounting services give you access to the top tools in the industry. By using their services, you are essentially investing in their tools and knowledge without having the huge expense of having to buy them for yourself (or do the work yourself).
  • Extra security: Online cloud-based systems create nightly backups and keep track of your records and books, offering you completely encrypted, password-protected security.
  • Complete scalability: With online accounting, you can choose to expand or cut back your services whenever you want – ensuring you always have the financial services you need to achieve your goals.

Companies like Easier Accounting offer flexible online accounting services that businesses of all sizes can use to improve productivity and enjoy significant cost and time-saving advantages. We offer flexible plans that cover services including monthly bookkeeping, audit support, business tax preparation, annual tax planning and payroll.

For more information about the top trends affecting the business and finance world in 2017, download our guide:


How To Develop A Powerhouse Financial Strategy

Creating a financial strategy is an essential part of any business’s success. A financial strategy often forms part of a much larger business plan and sets out how your business plans to finance its overall operations in order to meet its objectives now and in the future. It also helps to establish and communicate your business’s operating costs to company executives and investors.

New Call-to-action

Read more

Accounting Tips: 11 Blogs You Should Be Following

As we approach 2017, we can see that it looks set to continue some of the biggest accounting trends that emerged in 2016 and some interesting new developments are also predicted. To stay on top of what’s happening in the world of accounting and finance, it’s important to have access to the latest accounting tips and industry news.

New Call-to-action

To help you with this, we’ve put together some of the most interesting and informative blogs that cover accounting tips and financial information. All these blogs provide well-researched information and insightful opinions that can help you grow your business and attract more clients.

1.  The Accountex Report

The Accountex report is written by Chris Horner and provides technical and marketing information about accounting solutions for small to medium-sized accounting firms. Read it to discover the latest technical information on accounting software, best accounting business practices, and reviews on the latest solutions that will improve your productivity and workflow.

2.  The Accounting Onion

The Accounting Onion literally peels away financial reporting issues one layer at a time and gets right to the heart of every matter. It’s written by Tom Selling, an accounting professor who holds a CPA license. This blog offers well-informed accounting tips and advice.

3.  The Barefoot Accountant

For an “irreverent, tongue-in-cheek, straight-up blog” that gives an insightful yet light-hearted view, read this blog written by William Brighenti. Despite its lighter tone, Brighenti is a public accountant who has taught at many colleges and universities, so you can be sure you’re getting solid advice.

4.  Accounting Web

Edited and primarily written by Seth Fineberg, Accounting Web is a community site for tax and accounting professionals of smaller firms. It offers practical and useful accounting tips coming from the community itself and other thought leaders.

5.  Growth Force

The writer of this blog is Stephen King and it provides up-to-date accounting tips and news and information on how small businesses and nonprofits can use management accounting and financial tools to succeed. Read it to understand how accounting best practices can help your company get to grips with key topics like managing cash flow and bookkeeping.

6.  Accounting Today

Stay up-to-date with the latest news and articles about the accounting and finance world. Used as a resource for CPAs, this blog has lots of useful content for all accountants, no matter what their level of experience.

7.   Going Concern

Caleb Newquist is the writer of this blog and it provides ‘hip’ accounting information. In fact, people have labelled it as the accounting world’s answer to TMZ or the Daily Show. Read it for current topics, including why “dressing professional” is no longer required for the average accountant.


The leaders of this blog share their wide experience and industry knowledge in order to cover the most important topics and best practices for small financial businesses. Read it for bookkeeping and controller services advice, and discover the right way of doing things and how to avoid the biggest problems many larger businesses encounter.

9.  Accountant By Day

Written by Kelly, this blog covers the life and musings of the everyday life of an auditor and tax consultant. It is the follow-on of her previous blog,, where she wrote about her experiences as an accounting student. Read it for insights into daily accounting and tax issues and the valuable and practical advice Kelly offers.

10.  The Dancing Accountant

Nancy McClelland, CPA, MAFM, is the writer of this blog, which offers advice and industry news to other accountants and financial professionals. Read it for a wide variety of posts covering real-world challenges reflecting Nancy’s extensive experience gained from working with well over a hundred businesses.

11.  His CPA, P.C.

This blog is written by John Dillard and is a financial guide to entrepreneurship in America. If you’re a business owner, read for wisdom and guidance in order to make informed business decisions as you work with best practices and tax laws to build your business.

For more up-to-date information about the top trends affecting the business and finance world in 2017, download our guide below:



What Makes Our Accounting Services Stand Out from the Competition?

Even though there are many accountants available to choose from, it is important that you understand the difference in services that you will receive. As a small business owner, it is essential that you have a financial professional to talk to about your accounting needs. When you are turning to someone for financial advice, you need to make sure that they have the right experience and qualifications to help.

New Call-to-action

Modern Accounting Services

Here at Easier Accounting, we are focused on delivering the best quality services to each of our clients. We stay up to date with the trends and changes in the accounting industry, giving you the opportunity to get real-world advice for your business.

Our specialty is accounting services for small businesses, start-ups, and entrepreneurs. We are experienced with specific strategies that can help maintain balance in your business. This strategy can be used to help your business grow to higher levels of success.

Accounting Advice All Year Long

Do you currently have an accountant that is MIA throughout the year? Some accountants only show up when it is time to file annual taxes, and then their time is limited because it is the busy season. As a small business owner or entrepreneur, it can be frustrating to feel like you have nowhere to turn when you have a tax or financial question.

Instead of hiring an accountant that only shows up at tax time, it is better to have a team who is there to offer support throughout the year. Tax time is important, but you need to make sure that your business finances are organized all year long so that you are ready when tax time rolls around.

High-Quality Outsourced Accounting

There is no need to bring in another employee to manage your business finances. Even though it might seem logical to hire an employee, there are many benefits to choosing outsourced accounting instead. An outsourcing service is cheaper than an in-house accountant, helping you to save money on the expenses.

Additionally, you will have the opportunity of tapping into the accounting expertise of a team that has worked with many other businesses. This real-world experience goes a long way to help us offer the best accounting services for your businesses.

Here at Easier Accounting, we have worked hard to be the leader in the accounting industry. We want to show you why our services stand out from the competition. Contact us today to learn more about the options that are available: (888) 620-0770