Accounts Receivable Tips for Business Owners

As a small business owner, how many responsibilities are you juggling throughout the day? Some people find it hard to stay current with accounts receivable invoices when they are busy working on product development, marketing, employee management, and more. Even though you are working on many important details in your business, it is important that you are proactive with your AR strategy.

Why Your Accounts Receivable Strategy is Important

Do you find that your sales are strong, and yet you are always facing a difficult cash crunch? It can be a challenge to keep the money flowing if you don’t have a good AR system in place. Even if the numbers show that your business is prospering, you could be facing serious cash flow issues if you aren’t diligent with collecting payments from your customers.

It’s often easy to stay current with your account payable invoices, because the vendors expect payment by a certain date to avoid fees and interest costs. Do you maintain these same standards with accounts receivable? You need to be sure that money is in the bank so you can pay your bills, which means that you must be diligent about collecting the cash that is owed.

In fact, it’s easy to see that establishing an effective AR strategy should be a foundational practice for every small business. Unfortunately, too many small business owners neglect AR and face avoidable problems as a result. When you optimize your Accounts Receivable systems, you can reduce your stress and optimize the financial success of your company. As a result, healthy cash flow will have a positive impact on your sales, marketing, and all other business operations.

As you can see, it is essential to create a good AR system and also stay consistent with maintaining the system in the future. It’s worth the time to structure these processes within your company. Always look for opportunities to improve these systems if needed. Even if you don’t see the immediate benefits of optimizing your Accounts Receivable processes, these efforts will undoubtedly have a powerful effect on your future business efforts. You can reduce the possibilities of wasting existing capital, giving you the cash flow to pay down debt, fund growth, and reduce costs.

Common AR Problems Faced By Small Business Owners

There is no reason to “reinvent the wheel” when other business owners have already forged the pathway forward with good AR systems. Here are some of the common pitfalls encountered when business owners don’t have a good Accounts Receivable system:

  • Time: You might feel you don’t have time to work on AR right now. But, procrastinating this process can result in a huge time requirement in the future when you are trying to clean up the mess. It is best to be consistent and diligent with your billing in real-time. This process minimizes the work that you need to put in later on when the information is no longer fresh on your mind.
  • Cashflow: A lack of money in the bank will have a ripple effect to impact all aspects of your business. For example, if you aren’t collecting on the invoices that are due, then it means you won’t have the cash needed to invest in your marketing strategy. As a result, your business growth will slow.
  • Cash Allocation: Another issue with poor AR systems is that you will find it difficult to stay consistent with the allocation of your cash resources. When cash is tight, it means that you will always be putting out the fires instead of building your business proactively.

Tips for Improve AR Systems

Now that you can see the importance of a good AR system, it’s time to commit to the changes that will improve your business practices. What are the best tips that need to be implemented? Here are a few proven strategies that can help your business thrive:

  1. Invoice Timing: Don’t fall into the trap of procrastinating the timing of when the invoices are sent out. If your customers aren’t invoiced, then you can expect payments will not come through. Invoicing consistently means that you can receive the payments as soon as possible, helping to keep the cash coming into your bank account. The best practice is to send the invoice at the time of delivery, giving the customers an immediate reminder that the payment needs to be sent.
  2. Invoice Follow Up: Just because you send the initial invoice, doesn’t mean that the payment will be remitted automatically from your customers. Build in a follow-up system for invoices that are due. The process can be built into your accounting software with reminders that you need to reach out to customers who are past-due with their payments.
  3. Ask for Payment: You should never feel bad about following up on an overdue invoice. If you don’t ask for the payment, then it will result in invoices that are months old. The longer the invoice sits unpaid, the more likely you will never receive payment on the invoice. If your digital reminders aren’t enough to encourage the customer to send payment, then you shouldn’t hesitate to have a conversation with the person. This discussion can help you understand more about the payment delay, giving you the opportunity to find a solution that meets the needs of all parties. For example, if the payment is late because of the customer’s cash flow concerns, then you might be able to set up a payment schedule with smaller milestones.
  4. Clear Payment Terms: Make sure you are clear about payment expectations from the beginning. These terms will give your customers information about the expected timeline for the payments, helping you avoid confusion when it is time for the payment to be collected. Communicating this information gives you the structure so that you can build in late fees or interest costs as needed.
  5. Milestone Invoicing: If you are working on a big project with a client, it isn’t necessary to wait until the completion of the project to be paid. When larger projects cover a long period of time, it is best to bill based on milestones instead of completion. This milestone billing strategy ensures you have money for supplies and payroll as the project progresses, helping you avoid cash flow issues. Plus, you reduce the risk of missing out on the full amount if the customer doesn’t pay for some reason in the future.
  6. Itemizing Invoices: Don’t send a generic invoice with an unexplained amount due. Each invoice should show the breakdown of the products and services that were provided. If customers have questions or disagree with the amount, then it means that they will likely delay payment on the invoice. You can reduce the risk of this delay by showing the full amount due as well as the breakdown, helping to avoid questions about the money that is due.
  7. Provide Various Payment Options: While it’s true that “cash is king,” you will lose out on business if you don’t accept credit card payments. It is smart to accept a variety of payment options, including cash, direct deposit, credit cards, Paypal, and even checks. Giving customers several payment options increases the likelihood that they will be able to come up with a payment solution that fits their cash flow needs.

Start This Process Early

Regardless of the stage of business development you are experiencing, it is essential you are proactive with implementing a good AR system as soon as possible. Even if your business is in the start-up mode and you aren’t collecting money for products and services yet, you need to be sure that the system is in place when you are ready to move forward.

Too often, business owners are so focused on product development and marketing strategies that the important financial details get overlooked. Make the smart decision by starting this process early, so you have a good system in place when the time comes. Your AR system should include details such as the accepted forms of payment, establishing payment terms, and follow-up communication for unpaid invoices. When you are proactive with these details, it makes your business launch smooth and seamless.

Tapping into Industry Expert Knowledge

Are you running into challenges with your accounts receivable system? It can be hard to create a new system if you don’t have experience with financial tracking or accounting. Luckily, you can hire industry experts who will help you structure the right financial software to systematize your invoicing and payments. This process is invaluable to create the structure that is needed, so you don’t have to stress over your small business accounting.

You’ll find it is worth the investment to tap into the services offered by an experienced team. If you are interested in more information about how you can improve your accounts receivable and accounts payable systems, then our team is here to assist. Call Easier Accounting for information about the services that are available for your small business: (888) 620-0770.

Surviving Tax Season: A Guide for Small Business Owners

We are nearing the end of tax season, which has some small business owners scrambling to finish the details before the upcoming deadline. Tax season is a necessary part of business ownership, but it can be a stressful experience if you don’t have the paperwork ready for your accountant. Whether you are relieved to be done with your tax filing or you are working hard to wrap up the details, there are a few things that you can do to survive this stressful time of year.

Why is Tax Season So Stressful?

Many business owners spend hours sorting through paperwork, trying to make sense of the transactions for the year. It is common for bookkeeping and accounting practices to get pushed to the backburner, resulting in a situation where there isn’t an organized log of the receipts and invoices. Not only do you need to sort through the paperwork, but everything needs to be categorized and recorded. The paperwork needs to be kept on file in case documentation needs to be provided for an audit in the future.

Stress often comes from the long hours of sorting through transactions and trying to remember everything that needs to be documented. At the same time, it is common to feel stress about the tax bills that need to be paid.

During this time of year, you need to keep up with the regular business activities and juggle the extra work that is needed for tax preparation at the same time. Stress levels go up because of the extra time that is needed to get everything done before the looming deadline.

Managing Your Stress During Tax Season

Just because it is a stressful time of year, doesn’t mean that you need to bear the burden without managing your stress. Here are a few tips to help you manage tax season:

  1. Be Aware of the Deadlines: Knowing the deadlines will ensure that you don’t miss the most important days of the tax season. If you miss a deadline, then your stress levels might go up even more because of the extra fees and interest costs that will need to be paid for a late filing. The normal income tax filing deadline is April 15th. But, this year the 15th falls on a weekend, which means that the IRS changed the deadline to make it a business day. In 2018, the final day for tax filing is April 17th.
  2. Create a Tax Schedule: In addition to the tax filing date in April, there are other deadlines throughout the year for quarterly taxes, Medicare, Social Security, and more. Tax season is a good time of year to assess your schedule and make sure that you are staying ahead of everything else. If you miss these other deadlines during the year, then your stress levels will go up when the work is being done during tax season you and find out that there are extra payments that need to be met. Right now is the perfect opportunity to create a schedule that you can follow through the rest of the year. Your accountant will provide recommendations for the best schedule that will meet your needs.
  3. Make it a Priority: As you are working through the regular activities of running a business, it is easy to let your tax preparations fall to the bottom of the to-do list. When you are dealing with employees and customers in face-to-face conversations, the busy work often gets pushed aside. Taxes should be a high priority so that you don’t miss the deadline. So, you should set aside time in your schedule to focus on the tax preparations that are needed. Even if you have a good accounting team to help, there are still a few things that you need to do to prepare the paperwork for the filing. Your accountant will be waiting for you to supply the necessary information.
  4. Provide Organized Information: It’s not going to work if you try to hand your accountant a shoebox full of receipts. When you have a year of transactions, you need to be able to categorize the spending and break everything down so that the accountant can understand the numbers. Organizing the information is essential to ensure that you don’t miss important details that need to be included in the tax filing. The easiest method is to keep all of your tax information in one location, such as an online software system that is used throughout the year to track your spending. In addition to providing the details for your accountant, you also need to maintain these records in case the IRS asks for additional information.
  5. Separate Business and Personal Transactions: It is easy to let the business and personal transactions get mixed together, especially when you are starting a home-based business. The IRS is strict about the mingling of business and personal transactions. If you don’t already have a good strategy, right now is the time to separate your business accounts and personal accounts. Set up a business credit card so that you can keep business-related expenses separate from your personal
  6. Look for More Deductibles: Are you feeling the stress of a high tax bill this year? If you are looking for ways to come up with the cash to pay the bill, then you might talk to your accounting team to identify additional deductibles that can be calculated into your return. Some of the hidden deductibles can make a big difference to the amount of money that you need to pay. For example, you can write off expenses for new computer equipment, business travel, furniture, meals, insurance costs, employee expenses and more. Don’t overlook a penny that was spent on business activities. If the money was spent to support your business efforts, then it can be counted as a deductible on your tax return. Talk to your accounting team if you have questions about whether specific expenses qualify as tax write-offs.
  7. Leverage Online Tools: Don’t make the mistake of trying to calculate your business expenses with a hand-written ledger. There are many tools available that can be used to calculate your income and expenses. You should talk to your accountant for recommendations about the right tools that should be used for your industry. It might be too late to implement these tools for the current tax filing. But, you shouldn’t overlook the benefits of using software tools to help you prepare for next year.
  8. Talk to an Accountant: Whether you have a home-based business or a start-up with a physical location, it can be a big mistake to attempt a DIY tax filing. Some people are tempted to file taxes without professional assistance because they are looking for ways to save money. A tax preparation fee might feel unnecessary. But, the truth is that this service can be an essential way to help you avoid problems in the future. You will reduce your stress levels by passing the bulk of the work to a professional team, allowing you to focus on other important business tasks instead. Plus, you can trust in their expertise to ensure that you don’t miss potential write-offs. Many business owners find that tax preparation services are a great investment because of the reduced tax burden that needs to be paid.

Staying Ahead of Tax Preparations

Even though you can’t turn back the clock to change how you prepared for taxes this year, you can set a few goals to be better prepared next year. Right now is the time to find the motivation to make a change. Consider the stress levels that you are experiencing during this tax season. Then, imagine what it will be like to file taxes next year if you already have the information organized and ready for your accounting team.

You don’t have to implement this system without assistance. Hiring a year-long bookkeeping and accounting service is one of the best investments that you can make for your company. You should be talking to your accountant throughout the year, instead of waiting for tax time to have a few brief conversations. Consistent support from a financial professional is one of the most effective ways that you can stay ahead of your business finances and minimize the stress that you experience when it is time to file your taxes each year.

Ongoing accounting services give you the insights and tools that are needed to maximize your deductions. These transactions are tracked each day, week, and month. Then, you can run a few easy reports when it is time to calculate the numbers for your tax filing.

Do you have questions about filing business taxes? Do you need help with your filing? Our team at Easier Accounting is always here to assist. We specialize in small business accounting, giving you access to the expertise that you need to support your business efforts. Call to learn more about the ways that we can help throughout the year: (888) 620-0770

Hiring a Business Accountant? Look for These Important Qualities

It is easy to see the many benefits that you will experience when you choose to hire a business accountant. Not only will you save time on the daily financial tasks, but you can also tap into the skills that are needed to maximize the future success of your company. If you don’t already have an accounting team to help your small business, then you need to pick an accounting service as soon as possible.

Do You Need a Business Accountant?

The size of your company doesn’t matter, because you still need to track details such as payroll, expenses, sales, taxes, and more. Most entrepreneurs or small business owners don’t have the knowledge or experience to stay ahead of the numbers. So, they fall behind in the books and face a financial mess that needs to be cleaned up. Instead of getting caught up in these details, hire a business accountant who can track the financial information so that you can focus on other tasks that will help your company grow.

Not only will these business accounting services reduce your stress levels, but they also ensure that you are staying current with local and federal tax laws. You need to make sure that you are staying compliant with the laws to avoid potential fines and problems in the future.

Some business owners see the benefits of working with an accountant. But, they get overwhelmed with the task of choosing an accounting firm. Instead of over-analyzing the options, look for these important factors that will help with your decision:

Consistency and Reliability

When it comes to business financials, the details need to be looked at regularly. It is a bad habit to look at the numbers once and then neglect them for a few months. Instead, these details need to be managed all the time to ensure that reports and details are accurate when making big financial decisions.

Consistent service means that you talk to your accounting team throughout the year. If your current accountant only touches base when it is time to file your annual taxes, then you are missing out on many of the benefits of having a business accountant. Instead, you need to find a team that offers ongoing support and advice throughout the year. These services will ensure that you are staying on track with your business goals.

Look for an accounting team with a long history of success in the industry. This reliability will ensure that the accountants will stay consistent with the services that are offered for your business. You deserve an accounting team that offers timely, efficient services to support the needs of your company.

Industry Experience

Hands-on experience in the industry is much better than anything that can be learned in a book or classroom lecture. Choose an accounting team that has experience with other similar businesses. For example, if you are managing a start-up company, then it might not be the best solution to hire an accounting team that has been supporting large corporations with hundreds of employees. Instead, you will find more benefit by hiring a team that specializes in small businesses.

This industry experience will help you avoid some of the common pitfalls that new businesses face. Since the accounting team knows the potential problems that could come up, they will use proven systems to reduce the risk of these issues.

Systems and Organization

It is a red flag if you walk into an accounting office to see a mess of papers and files. If you are looking at an online accounting service, then you might be able to identify organizational factors in the way ongoing tasks and customer service are handled. Make sure that the team is staying ahead of the requirements, instead of missing deadlines and dropping important things that need to be addressed.

During your consultation with the accounting team, ask about checkpoints and reconciliation strategies that are used to ensure that nothing slips through the cracks. These details are important to ensure that your business receives the attention that it deserves.

Modern Tools

If you talk to an accounting team that suggests implementing a manual spreadsheet tracking system, then it is a good sign that you need to walk away and find another accounting service. Manual financial tracking is a thing of the past! There are so many great accounting software programs that will improve your results and maximize the future success of your company.

Using manual accounting methods means that you will miss out on important information that can be gathered from ongoing financial reports. It is hard to get a clear picture of the financial standing of your company if you are trying to crunch spreadsheet numbers or doing the math on a piece of paper!

The right business accountant will integrate a software program that will stay ahead of the reporting and reconciliations. This system will allow you to see real-time financial details. You have the opportunity to customize the analysis to match the needs of your company.

One benefit of the right account system is that you can avoid potential filing errors and reporting issues. This computerized program will systemize the process to reduce the risk of a manual error. As a result, you can maximize tax savings and avoid potential fines or fees associated with mistakes that could be made on the forms or tracking information.

Current Industry Knowledge

There is no doubt that the bookkeeping and accounting industry has become more complicated over the years. Business owners see the benefits of hiring an accountant because they are unable to keep up with the changing laws and trends in the industry.

So, you need to be sure that your accountant is proactive to pay attention to the changes in the laws and regulations. Tax laws change every year, and there are often small adjustments to employment tax rates, tax filing forms, and more. Unless you are focused on the accounting industry, you won’t be able to keep up with everything by yourself! Instead, you can lean on the expertise of your accountant to ensure that the team is taking care of the details.

Ongoing Strategy

Working with an accountant who focuses on the big picture can be a valuable way to help your company grow. This accounting advice is more than just basic information about how to fill out a tax form. You need a team who can assess the cash flow and current growth of your company, and then make recommendations to match your needs.

These accounting recommendations can be anything from tax advice to ways to changes that are needed for your financial system. Improving your daily habits and regular business practices can go a long way to boost your future success. For example, your accountant might help you see the way your company is struggling with cash flow, then make recommendations about the steps that can be followed to help you keep cash in the bank.

Many aspects need to be considered for future growth. Not only do you need the cash flow and investments to support growing inventory and workforce, but you also need to think about other overhead costs and maintenance. An experienced accountant will help you see the big picture so that you are prepared for any potential roadblocks that might be in the future. Managing the costs and income of your business will help you stay ahead of the trends so that you can take advantage of opportunities when they come along.

Personal Attention

You have unique concerns and requirements for your company, which means that you need personalized service from your accounting team. Choose a business accountant who is willing to have a conversation to understand your needs. Then, the services can be catered to match your business plan and requirements.

These personalized services are important to ensure that you aren’t getting a cookie-cutter approach that won’t work for your company. Instead, the systems will be designed to fit around your business goals, helping you achieve the long-term success that you desire.

Talk to the Leading Team in the Accounting Industry

If you are looking for a business accountant, then we invite you to talk to our team for more information. Here at Easier Accounting, we are working hard to provide the best small business accounting services that will support the needs of your company.

Before you decide to hire an outsource accountant, it is important that you learn more about the company that you would like to hire. As you research our business, you will see that we have built a solid reputation in the industry.

We understand the importance of a solid relationship with our customers. You can rest assured to know that someone is always available to answer your questions and offer the advice that you need. Not only will you receive honest, caring service from our company, but you will be working with a team that specializes in small businesses.

When you are ready for more information, talk to the experts in the industry: Easier Accounting. Call today to learn more about the ways that we can help your company: (888) 620-0770

Watch Out for These Common Tax Scams

Taxes can be a touchy subject for individuals and business owners, and many people agree that their stress levels go up when they think about tax filing or payments. Even though taxes can be unpleasant, they are a necessary part of owning a business. If you don’t like dealing with tax paperwork, then the best thing that you can do is hire an experienced accounting and bookkeeping team to handle the details for your company.

Scammers know that people get stressed about their taxes, so it is common for scammers to use this angle in an attempt to gather your information or steal your money. A phone call or email from a scammer that mentions your recent tax filing could be a stressful experience. Unfortunately, many people make the mistake of complying with the scammer’s requests before talking to their accountant.

Why Do Scammers Focus on Taxes?

There are a variety of reasons why scammers use the topic of taxes. Not only will the topic of tax payments make people pay attention to the conversation, but many individuals will be compliant with the scammer’s requests. People don’t want to get in trouble with the IRS, so they often follow instructions when they believe that the person on the other line is calling from a reputable organization.

Tax scams have become so common that the Internal Revenue Service formed a security summit with the tax industry and state tax departments. This summit was formed in 2015, with the goal of fighting against tax crimes. Information is shared to keep the public informed about potential new scams.

Tax scams open an opportunity to get money from innocent people who think that they are making a tax payment. Another form of fraud occurs when the scammer gathers personal information and then uses those details to file fraudulent tax returns to get the refunds.

Types of Tax Scams

How do you know if you are the target of a tax scam? The best thing that you can do is stay informed about the trends in the industry. This information will help you identify the potential warning signs that someone is trying to scam you. Here are a few things that you can watch for:

  • Suspicious Emails: Be careful if you receive an email referencing your e-Service account closures. Many people file their taxes online, and then the scammers take advantage of the situation by sending messages about an account closure or a blocked e-Service account. Examples of these email headlines might include:
    • 24 Hours to Block Your Account
    • Your Account is Terminated
    • Few Hours to Close Your Account
    • Your e-Service Account is Closed
    • Account Closure!
  • Electronic Links: If you receive a tax scam email, then it might contain an electronic link that goes to a fake e-Services login page. The goal is to gather the credentials that you type into the fake website. Even if the link looks legit, it is best to go to the source (the e-Services website) instead of clicking on a link within an email. There are times when these messages look authentic with a face “IRS gov e-Services” logo or signature at the bottom. The website URL might include “IRS” or other seemingly applicable words. But, the link is hosted on a scammer website designed to gather your information. Never open an attachment or link that comes through a questionable email.
  • Software Provider: Another type of tax scam email might look like it is coming from your tax software provider. If you filed taxes without the help from an accountant, then you likely used a popular tax preparation software. Scammers sometimes mimic these software providers in phishing emails, asking users to update their online profiles. When you enter in the information, you will be providing your details to the scammer. These phishing emails can also appear to come from other reputable sources, such as the IRS, credit card companies, banks, and more.
  • Phone Scams: Criminals sometimes impersonate IRS agents by pretending to call about your tax filing. Often, these phone calls come through in a threatening way, which scares individuals into providing information over the phone. Recently, there has been a surge of these phone calls, and the IRS has issued warnings for people to be careful if they receive a phone call regarding tax issues. These threats might include deportation, police arrest, fees, or garnishment. The best thing that you can do is hang up the phone!
  • Identity Theft: It is possible that you could be the victim of tax fraud without realizing that there is a problem. This scam involves filing a fake tax return using someone else’s social security number. The IRS is working to fight against this problem, but can still happen if the wrong person gets their hands on your social security number.
  • Fraudulent Return Preparers: If you don’t want to go through the hassle of filing your tax return, then it makes sense that you should hire an accountant to help. But, you need to be cautious about the person that you choose to hire. Most tax professionals offer legitimate, honest services for businesses and individuals. But, there are a few bad eggs in every industry. These fraudulent shops are designed to commit refund fraud and steal information from taxpayers. So, it is wise to do your homework and learn more about your tax professional before handing over your personal
  • Signing a Blank Tax Return: One red flag that might indicate that you are dealing with someone who is a scammer is if they ask you to sign a blank return. There are times when the preparers make promises about inflated tax returns, so individuals will sign the black form with the hope that they will receive more money. Be cautious and make sure that you can see the numbers before signing on the bottom line.

Protecting Yourself and Your Business

What can you do to keep your business protected? Instead of waiting to be a victim of a tax scam, there are a few things that you can do to prevent the problems in the future. For example, it is a good idea to change your e-Services credentials on a regular basis. Use a strong password and change it immediately if you suspect that someone might be targeting you.

Never make the mistake of providing personal information if it is requested via email. These emails can be dangerous, and you should stop immediately if you see this type of request for information. If the IRS needs to talk to you about your recent tax filing, then they will send an official letter.

Another common mistake to avoid is opening attachments or links from a source that you don’t recognize. The attachment in the email could contain a virus or malware designed to gather information from your computer. Avoid clicking on the link, and never “reply” to the email.

A tax professional can provide the advice that you need to determine if you are receiving a legitimate message from the IRS. So, if you have a concern, then the best thing that you can do is pick up the phone to talk to your accountant. Make sure that you are calling your accountant directly, instead of using the contact information in the questionable email.

If you want to do your part to help other people avoid tax scams, then you might consider sending the suspicious emails to the IRS. They have an email address to gather this information: After the email has been forwarded, you should delete the message from your inbox.

Honesty in Your Tax Filing

It can be stressful to face an audit or problems with the IRS, so it is important that you are honest in the way your taxes are filed. Even if you aren’t being scammed, there are things that you could do which will potentially raise red flags for the IRS. Be careful to make sure that you are working with an experienced, trusted accountant.

Common tax fraud mistakes can be used to help you maximize your return and avoid expensive payments. But, these things could put you at risk if you aren’t following the rules established by the IRS. For example, inflating deductions or falsifying income could lead to big problems in the future. Keep yourself protected by working with an accountant who follows the rules and files the taxes according to the guidelines.

If you need a trusted accounting team to help with your tax paperwork, then Easier Accounting is here to help! We would love to assist with anything that you need. We invite you to contact our team to schedule a consultation and learn more about the services that we offer. With many years of experience in the accounting industry, we have the knowledge that you need for your small business or startup. Call us for more information to see if these services are a good match for your company: (888) 620-0770

How Will Accounting Services Help Your Business?

A business idea is just the first step in a long journey that will lead your company to success in the future. There are many people who come up with great ideas, but find their business fails because they don’t implement the right systems to help the company to succeed. Are you looking outside the box to find the solutions that will benefit your organization?

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One of the biggest reasons that companies fail is because they don’t implement the right accounting system. A spreadsheet or notebook with listed expenses might be a manageable solution when you are working out of your garage. But, moving to a place that allows your business to grow will expand the financial requirements of the company. You need to be sure that you are setting the foundation for future growth by implementing an accounting system that will track your current results and look at possibilities in the future.

Manage Your Business Financial Information in a Proactive Way

It would be nice if you could organize the company, point everyone in a specific direction, and then step back to let things happen. But, without proactive management, it is possible that small potholes could turn into major roadblocks in the future. A business is a living entity that needs to be managed, which is why you need to put checks and balances in place to ensure future success.

Daily systems need to include tracking of incoming receivables and outgoing expenses. If you aren’t keeping up with this information, it is likely that you will run into issues with cash flow problems. Even if the money is coming in the future, you need to have the cash available to pay the bills right now.

It is a mistake to manage the financial details of your company reactively. For example, some business owners don’t track all of the expenses; then they make their financial decisions based on the current balance in the bank account. As a result, the account might be overdrawn because they didn’t account for upcoming tax payments or payroll.

So, you need to tap into the experience of a knowledgeable accountant who can keep up with the daily transactions. Additionally, these accounting services can be essential to help you prepare for future expenses and investments for product development.

Top Business Goal: Make a Profit

It is obvious that the top goal of your company is to make a profit, but many businesses come up short in these efforts. Even if you are bringing in a lot of money, there won’t be anything leftover if your expenses are high. So, you need to analyze the money that you are spending and compare it with the money that is coming in to see how much will be leftover when the dust settles.

Quality bookkeeping and accounting services are essential to help you manage the reports and look at financial projections for the future. Your accountant can help you stay ahead of the payments that will be due so that you can avoid cash flow issues and other common problems that pop up along the way.

Another benefit of accounting services is to identify the unnecessary expenses that might be chipping away at your bottom line. If you are spending money on things that aren’t contributing to creating a profitable company, then your accountant can help you see the things that need to be cut. Too often, business owners are too busy to look at this information, or they don’t know what they are looking for when they pull up the accounting numbers.

Cutting Costs and Increasing Receivables

To boost profits, there are two things that your accountant will suggest for your company. First, you need to decrease the money that is spent. As mentioned above, your accountant can help you trim down on the monthly expenses to increase the profit margins that are available. You need to make sure that you are receiving more money than what is being spent!

Additionally, you need to look for ways that you can increase the amount of money that is coming into the company. Focus on the tasks that bring in the most income, so that you can increase those tasks to optimize your team’s efforts.

Accounting is a great way for you to make educated decisions that will impact both the current and future financial results for your company. For example, if you can see that you aren’t bringing in enough money to cover expenses, you might be able to make small adjustments to change the price of your products or services so that you can reach a desired level of profitability. It can take some work to keep up with these numbers, but your accountant can assist so that you can focus on other responsibilities related to owning and managing a company.

Basic Accounting Services that are Essential for Your Business

When you learn the value of accounting services, it is a no-brainer solution to hire someone to assist. The next question on your mind might be related to the person that you hire: how do you choose the best accounting service for your company?

You need to make sure that the accountant is knowledgeable in all of the financial services that your business will need:

  • Capturing costs and tracking expenses
  • Organizing costs into categories such as inventory, labor, overhead, and more
  • Running reports to show the financial health of the company
  • Tracking money that is coming in from the products and services that are offered
  • Analyzing cost behavior to predict future results
  • Adjusting price points for services or products
  • Budgeting to manage cash flow
  • Maximizing tax deductions
  • Handling tax filing and paperwork on a monthly, quarterly, and annual basis

These things are some of the basic accounting services that are required by most companies. You might need all of these services, as well as a few unique services applicable to your requirements. It is essential that you talk to an experienced accounting team to get the recommendations based on the nuances of your industry.

Free Up Your Time for Business Growth

If you are spending your time on financial activities, it is likely that you are missing out on future growth opportunities in your company. Business owners have many responsibilities that they need to handle. Stretching yourself thin by taking on too many responsibilities can cause overall business performance and results to decline.

You shouldn’t be spending your time on busy work to complete tasks such as payroll processing or data entry for new invoices. Instead, you need to be focusing on the management of your employees and development of new products that can be offered to your customers. Spend your valuable time on the activities that will help your company grow, and outsource these important accounting tasks to an experienced contractor.

Invest in Accounting Services to Build Your Company

Some business owners attempt a do-it-yourself approach with their accounting systems because they don’t want to spend money on the cost of accounting services. Instead of looking at this service as an expense, you need to see it as an investment.

Not only will your accountant help with the organization of your financial records, but an experienced accountant can also increase the likelihood that your business will reach higher levels of success in the future. Proper financial tracking can improve your ability to make the right decisions because you will be informed about the financial health of your business at any given moment. At the same time, an accountant can help you save money on taxes and other expenses that might be eating away at your profit margins.

Hiring an Experienced Accounting Team

Whether you need to implement an accounting system for the first time or you can see that it is time to upgrade your current system, Easier Accounting is here to help. We specialize in accounting services for small businesses and entrepreneurs, and our goal is to create a system that is built to handle the future success of your company.

We know the problems that might arise in your business, and we have the experience that is needed to avoid these problems proactively. By taking a proactive approach with your accounting system, you can streamline your business processes and eliminate stressful “reactive” financial management in your business operations.

There are many online accounting solutions that can be used as a cheaper alternative to hiring a local accountant. Here at Easier Accounting, we want to help you see why our company stands out from the competition. We are looking for the best solutions to offer high-caliber results at affordable prices. We invite you to talk to our team and compare the options, and you will see that we are leading the industry.

For more information about how your company will benefit from small business accounting services, we invite you to contact us today. We would be glad to schedule a consultation with you to discuss our services and the results you can expect. Contact Easier Accounting at (888) 620-0770

Strategic Financial Planning for Your Business

Are you taking a strategic approach with the financial plan for your company? Sometimes business owners’ make the mistake of focusing only on the short-term financial outlook for their company. If you want to experience long-term success, then you need to be sure that you have a strategic plan in place.

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Proactive Financial Planning

One reason that business owners are sometimes short-sighted about their financial plan is that they are in “fire control” mode, trying to keep up with the urgent tasks. The only thing that they can think about is the current situation and the bills that are due right away… or bills that might even be overdue at this point.

While it is important to take care of these immediate needs, it is even more important to make sure that a solid plan is in place for the future. Without the right plan, you will find yourself in a situation where you have a hard time getting ahead of the curve. It might even feel like you will never get ahead because you can’t see a way out of the mess.

Take some time to look at the current needs and your financial goals, and find a way that you can adjust your strategy to prepare for the future. You might be able to identify non-essential costs that can be cut to save money and also look for ways to boost revenue so that you can improve cash flow.

Call an Accountant to Help

If you are ready to take a proactive approach to your financial business plan, then you need to be sure that you have a financial expert available to help. Accounting services can be beneficial to relieve some of your stress. An accountant will focus on these essential financial tasks so that you can spend your time working on other important tasks within the company.

Additionally, an accountant will have the experience to know how the situation should be handled. They have helped other small businesses dig out of similar messes, so they know the strategies that can be used to help you move forward and plan for the future. This advice can be invaluable to help you set up your business for the long-term success that you desire.

Are you interested in learning more about how your company will benefit from small business accounting services? Contact us at Easier Accounting for more information about the many services that are available for your company: (888) 620-0770